Rajat Power Corporation (RPC) is a prominent trading house dealing in a variety of diesel generators and electrical components. They are authorised dealers of reputed companies such as: GTB Kirloskar, Jakson Cummins, Waree, Boparai, Jet, Field Marshal, Prakash, Bharat industries. With a strong foothold in the industry, they cater to businesses across various sectors, ensuring quality products and excellent customer service. Their operations involve handling a high volume of inquiries from clients seeking reliable power solutions.
Before implementing QuoteMan, RPC struggled with several inefficiencies in their quotation management process:
The manual process took 20-30 minutes per quotation, involving copying customer details, formatting, maintaining serial numbers, and converting files to PDF.
Storing and retrieving old quotations was cumbersome due to inconsistent file naming and folder organization.
Delays in sending quotations led to lost business opportunities.
Using Microsoft Excel left quotations open to errors and potential modifications by unauthorized parties.
Creating proforma invoices manually in Word or Excel took an additional 10-15 minutes per document, leading to inefficiencies.
Manual follow-ups were inconsistent, leading to missed sales opportunities.
By integrating QuoteMan into their workflow, Rajat Power Corporation transformed their quotation management process. The cloud-based software enabled them to create and manage quotations seamlessly, reducing time spent on administrative tasks and improving customer service.
Considering the hourly cost of the office team member @ Rs. 130, and 60 quotations & 10 PI issued per month, the time saved is:
60 X 20 minutes = 1200 minutes or 20 hours
10 X 10 minutes = 100 minutes or 1 hour 40 minutes
Total: 21 hours 40 minutes (A)
Considering the time taken to manage quotations & proforma invoices daily @ 1 hour using conventional software, QuoteMan increases efficiency by 90% so the time saved here is 54 minutes per day. Total working days = 26
Total: 1404 minutes or 23 hours 40 minutes (B)
Further, QuoteMan creates immense value by avoiding issues such as:
The adoption of QuoteMan at Rajat Power Corporation has significantly optimized their operations. By reducing quotation turnaround time, enhancing document management, and automating follow-ups, the software has directly contributed to increased efficiency and improved client satisfaction.
For businesses looking to streamline their sales operations, QuoteMan proves to be an indispensable tool in boosting productivity and maximizing revenue opportunities.
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