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How Platina Vitrified Standardized Dealer Pricing & Eliminated Excel-Based Quotation Errors with QuoteMan

16^th July 2026

About the Client

Platina Vitrified Pvt. Ltd. is one of India's leading manufacturers of premium vitrified tiles, offering an extensive range of GVT and PGVT products under its Pengvin Ceramics brand. Based in Morbi, Gujarat, the company serves dealers and distributors across India and exports to over 50 countries with hundreds of tile designs.

With a large sales force handling dealer enquiries every day, Platina Vitrified generates and shares a significant number of quotations and price lists on a daily basis.

As the business expanded, managing quotations through Spreadsheets Software became increasingly difficult. Maintaining price consistency across the sales team, avoiding manual errors, and sharing updated dealer pricing efficiently had become major operational challenges.

Challenges Faced by Platina Vitrified

Before implementing QuoteMan, Platina Vitrified relied heavily on Microsoft Excel for creating quotations and sharing dealer price lists.

This created several challenges across their sales operations:

Manual quotation creation using Spreadsheets

Every quotation had to be prepared manually, increasing the chances of pricing mistakes and formatting inconsistencies.

Inconsistent discounts across the sales team

Different sales representatives had the flexibility to modify prices, making it difficult for the management to enforce a standardized pricing and discount structure.

Sharing dealer price lists was inefficient

The team frequently circulated Excel price sheets to prospective dealers, which became difficult to manage, update, and control.

High risk of manual errors

Incorrect product pricing, accidental formula changes, and version mismatches often resulted in avoidable mistakes.

Lack of centralized control

Management had limited visibility and control over the quotations being shared by different sales executives.

Solution: Implementing QuoteMan

To streamline their quotation process, Platina Vitrified implemented QuoteMan across their sales operations.

The software centralized their entire quotation workflow while ensuring that every salesperson worked with the latest products, approved pricing, and predefined discount structures.

Understanding their dealer sales process, QuoteMan also introduced a custom feature specifically for Platina Vitrified.

Instead of displaying the document as a "Quotation," users could now dynamically change the document heading to any preferred title, including "Price List."

This allowed the sales team to professionally share dealer price lists directly from QuoteMan without relying on Excel spreadsheets.

With QuoteMan's in-built feature to hide/show several fields, the users were able to show the price list as per their requirements.

Key Benefits & Efficiency Gains

Standardized Pricing Across the Sales Team

Approved product prices and predefined discount structures ensured that every salesperson followed the same pricing policy.

Uniform pricing across all quotations

Better management control over discounts

Reduced pricing disputes

Eliminated Excel-Based Errors

Since quotations were generated directly from QuoteMan, the chances of manual calculation mistakes, formatting issues, or accidental price changes were significantly reduced.

Higher quotation accuracy

Improved professionalism

Greater customer confidence

Custom Price List Generation

A custom document heading feature was developed exclusively for Platina Vitrified.

Instead of sending Excel sheets, the sales team could instantly generate beautifully formatted documents titled "Price List", making dealer communication faster and far more professional.

Easy sharing of dealer pricing

Branded and professional price lists

No dependency on Excel files

Better Management Control

Since pricing and discount structures were centrally managed within QuoteMan, management no longer had to worry about unauthorized pricing variations.

Controlled discount approvals

Consistent dealer communication

Improved governance across the sales team

Faster Sales Operations

With products, pricing, customer information, and templates already available inside QuoteMan, the sales team could respond to dealer enquiries much more quickly.

Faster turnaround time

Increased sales team productivity

Better customer experience

Conclusion

By replacing Excel with QuoteMan, Platina Vitrified successfully standardized its quotation process across a large sales team.

The implementation not only reduced manual errors and brought pricing consistency but also introduced a custom "Price List" feature tailored specifically to their dealer network. What was once a manual, spreadsheet-driven process is now a centralized, controlled, and professional quotation system.

Today, Platina Vitrified's sales team can share accurate quotations and dealer price lists with confidence while management retains complete control over pricing policies, helping the organization operate with greater efficiency and consistency.